Privacy Policy – Gaming Sanctum Services
Last Updated: 11/12/2025

Gaming Sanctum Services (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal data transparently and in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR – EU 2016/679).

This Privacy Policy explains what personal data we collect, how we use it, how we safeguard it, and the rights you have as a data subject.

By accessing or using this website (“Site”), you agree to the practices described in this Policy.

1. Personal Data We Collect

We only collect the minimum personal data required to operate the Site, respond to inquiries, and monitor performance.

1.1. Data You Provide Directly

When you submit a contact form, we may collect:

  • Your name (if provided)
  • Your email address
  • The content of your message
  • Any additional information you voluntarily provide

We do not collect special categories of personal data.

1.2. Data Collected Automatically

Through your navigation on the Site, we may automatically collect:

  • Anonymized IP address (via Google Analytics)
  • Browser type and version
  • Device information
  • Pages visited and time spent
  • Referring sources

These analytics are collected through Google Analytics via the Site Kit plugin.

We do not use advertising trackers, remarketing tools, or profiling technologies.

2. Purpose of Processing

We process your data solely for:

  • Responding to messages submitted through the contact form
  • Monitoring the Site’s functionality and performance
  • Improving content and user experience
  • Ensuring system security
  • Complying with legal obligations related to data protection

We do not use your data for advertising, automated decision-making, or commercial profiling.

3. Legal Basis for Processing (GDPR Article 6)

We rely on the following lawful bases:

  • Legitimate Interest – ensuring the proper functioning and security of the Site, and performing aggregated analytics (with anonymized IP).
  • Consent – for analytics cookies where applicable.
  • Fulfillment of a Request – responding to contact form submissions.

4. Cookies

The Site uses only essential cookies and analytic cookies.

4.1. Essential Cookies

Required for basic functionality of the Site. Cannot be disabled.

4.2. Analytics Cookies (Google Analytics)

Used to analyze visitor activity and improve the Site.

IP addresses are anonymized and no advertising features are enabled.

You may manage cookies through your browser settings at any time.

5. Sharing of Personal Data

We do not sell, rent, or distribute your personal data to third parties.
Data is shared only with service providers necessary for operating the Site:

  • Google LLC – analytics services
  • Hosting Provider (Top.Host) – server and data storage
  • WordPress plugins – only where strictly required (e.g., contact form functionality)

All third-party processors comply with GDPR requirements.

6. Data Retention

  • Contact form submissions: up to 12 months
  • Analytics data: retained according to Google’s default retention period (e.g., 14 months)
  • Cookies: according to their defined lifespan

After these periods, data is securely deleted.

7. Your Rights Under GDPR

You have the right to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict processing
  • Withdraw consent at any time
  • Request data portability
  • Lodge a complaint with the relevant Data Protection Authority

To exercise your rights, contact us at:
info@gaming-sanctum.com

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

  • SSL encryption
  • Server-level security measures
  • WordPress security plugins and anti-spam protection
  • Restricted administrative access

While we take all reasonable steps, no online transmission is 100% secure.

9. External Links

The Site may include links to third-party websites.
We are not responsible for their content or privacy practices.
Users should consult the privacy policies of those external sites.

10. Children’s Privacy

The Site is not directed to individuals under 16 years of age.
We do not knowingly collect personal data from minors.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with a revised “Last Updated” date.

12. Contact Information

For questions regarding this Privacy Policy or your personal data:

Gaming Sanctum Services
Email: info@gaming-sanctum.com